Bizoso Consulta is committed to maintaining and protecting the privacy and security of the data provided by its clients. This Data Retention Policy outlines how we manage the retention, storage, and disposal of client data in compliance with applicable laws, regulations, and best practices.
1. Purpose of the Policy
The purpose of this policy is to ensure that Bizoso Consulta retains client data only for the necessary duration to fulfill its operational, legal, and contractual obligations, while also protecting the integrity and privacy of the data.
2. Scope of the Policy
This policy applies to all client data collected, processed, and stored by Bizoso Consulta, including but not limited to:
- Personal identification information (e.g., names, addresses, contact details)
- Financial information (e.g., payment details, credit card information)
- Business data (e.g., contracts, service agreements, transaction histories)
- Other sensitive or confidential data collected during business operations
3. Data Retention Periods
Bizoso Consulta will retain client data only for as long as necessary to fulfill the purpose for which it was collected, as required by law, or to meet contractual obligations. The following guidelines apply to the retention of client data:
- Personal and Business Data: Retained for the duration of the business relationship and for a period thereafter, as required by law or for legitimate business purposes, such as resolving disputes or enforcing contracts.
- Financial Data: Retained for a minimum of 7 years, in compliance with tax and financial regulations, after the completion of the relevant financial transaction.
- Legal and Contractual Documents: Retained for the length of the contract and for an additional period (typically 7 years) after the termination of the contract or business relationship to comply with legal, regulatory, or audit requirements.
- Marketing Data: Retained for a period of 2 years from the date of collection, unless the client has opted out of further communication or requests data deletion sooner.
- Sensitive Data: Retained only for the period required by law, regulation, or contractual necessity, and securely deleted once the retention period expires.
4. Data Disposal
When client data is no longer required for the purposes outlined above, it will be securely disposed of to ensure that the information cannot be recovered or misused. This process includes:
- Electronic Data: Deleted from our systems and databases in a manner that renders the data irretrievable, using secure deletion techniques.
- Physical Data: Shredded, incinerated, or disposed of through a certified data destruction provider to ensure complete destruction of paper records containing personal or sensitive information.
5. Legal and Regulatory Compliance
Bizoso Consulta adheres to the following legal and regulatory requirements concerning data retention:
- Personal Information Protection and Electronic Documents Act (PIPEDA) (Canada) and other applicable data protection regulations.
- Local data protection and retention laws in jurisdictions where we operate, including those in Pakistan and other countries where we may handle client data.
- Contractual obligations that may require retention of specific data for a specified period.
If required by law, Bizoso Consulta will retain client data beyond the specified retention period to comply with applicable legal obligations, government requests, or regulatory audits.
6. Client Rights Regarding Data Retention
Clients have the following rights concerning their data:
- Access: Clients have the right to request access to their data retained by Bizoso Consulta. We will provide copies of the data in a structured and readable format, as required by applicable data protection laws.
- Correction: Clients may request updates or corrections to their personal data to ensure accuracy.
- Deletion: Clients have the right to request the deletion of their data. However, data may not be deleted if it is required for legal, regulatory, or contractual reasons. In such cases, clients will be informed of the reason for retention.
- Data Portability: Clients have the right to request the transfer of their data to another service provider in a commonly used and machine-readable format, where applicable.
To exercise these rights, clients can contact us at:
- Phone: +1-548-963-0113 | +1-437-524-6729
- Email: [email protected]
- Website: www.bizoso.ca
7. Security Measures During Data Retention
Bizoso Consulta employs a variety of technical, administrative, and physical safeguards to ensure that client data is protected during the retention period:
- Encryption: Data is encrypted in storage and during transmission to prevent unauthorized access.
- Access Controls: Strict access controls are enforced to ensure that only authorized personnel can access sensitive data.
- Regular Audits: We conduct periodic audits to ensure compliance with our data retention policy and assess security risks associated with data retention.
- Data Backup: Backups of client data are securely stored and managed to ensure business continuity and disaster recovery.
8. Data Retention Policy Updates
This Data Retention Policy is subject to periodic review and updates. Bizoso Consulta reserves the right to modify or update this policy to reflect changes in legal, regulatory, or operational requirements.
Any significant changes to this policy will be communicated to clients through appropriate channels, and clients are encouraged to review the policy periodically.
9. Acknowledgment
By using the services of Bizoso Consulta, clients acknowledge and agree to the terms of this Data Retention Policy. Should clients have any questions or concerns regarding the retention or deletion of their data, they are encouraged to contact Bizoso Consulta for further clarification.
This Data Retention Policy ensures that client data is retained in compliance with applicable laws, safeguarded against unauthorized access, and disposed of securely when no longer required for business purposes.